Parishes should select the correct property use arrangement depending on the nature of the proposed external party activity.
Lease
- Grants exclusive possession of a property
- Typically for a fixed term
- Creates a legal interest in land
- Best suited to longer-term or commercial arrangements
Licence
- Grants permission to use property (not possession)
- Usually short-term or shared use
- More flexible and easier to terminate
- Appropriate for community activities, shared arrangements, or recurring use
Hire Agreement
For casual, occasional, or one-off use (e.g. birthday party, meetings, community events) use a simple hire agreement (below) that at a minimum includes date and time of use; description of the activity, fee and payment terms, responsibility for cleaning and damage, insurance requirements, contact and supervision arrangements.
